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Exhibition Floor Plan


Catering will be situated to maximise delegate flow throughout the exhibition. The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relative position and sizes of exhibition spaces. All corner booths will have the side wall removed unless otherwise ordered.

Only two baristas will be featured in the exhibition as part of exclusive Barista Cafe Sponsorships. No other exhibitors are permitted to include a barista on their stands.

Exhibition Allocations

Companies will be given choice of booth position in order of their booking date and level of sponsorship.  During the booking process please submit your top three preferences.

08 19 OTSUKA


Standard Booth Inclusions

Each standard structure exhibition booth includes the following items unless using a custom build:

  • 2.5m high white melamine panel walls (non-Velcro compatible)
  • Fascia board (2 x fascias for corner sites) company signage (up to 30 characters including spaces with black vinyl text
    on a white board)
  • 2 x track spotlights per 9sqm
  • 1x single 4amp power outlet per stand (2m x 3m / 3m x 3m)
  • 1.8m trestle table with a black cloth & 2 chairs (provided by the ICC Sydney)

Bump In & Bump Out

  • ExpoNet Exhibition Build Bump In: From 0700 to 1600, Sunday, 9th September 2018
  • Custom Build Bump In: From 0900 to 1600, Sunday, 9th September 2018
  • Exhibitor Staff Bump In: From 1400 to 2200, Sunday, 9th September 2018
  • Exhibitor Staff Bump Out: From 1330 to 1630, Wednesday, 12th September 2018
  • Custom/ExpoNet Build Bump Out: From 1630 to late, Wednesday, 12th September 2018

Exhibition Opening Times

The exhibition area will be open to the delegates at the following times:

  • 0700-1930, Monday 10th September (includes the Welcome Reception)
  • 0730-1530, Tuesday 11th September
  • 0800-1330, Wednesday 12th September

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the conference or guests you wish to invite to the ASM must register with Conference Design before the meeting. An official ASM name badge will be required to access the meeting and exhibition areas.

  • Additional 3 day exhibitor pass including Welcome Reception $550
  • Additional 1 day exhibitor pass (Mon/Tues/Wed) $300
  • Gala Dinner ticket $130

Conference Manager

Please contact Anna Patterson at Conference Design to discuss support the Meeting or to make amendment to your current package.

Exhibition Supply Company

ExpoNet is the appointed local exhibition supply company. ExpoNet supply exhibition booths, furniture hire, fascia/name board, lighting & power, signage, audio visual, plants, custom stands.  ExpoNet also have trades people available if you require assistance with installing custom stands and also with custom stand builds and concepts.

Contact Briony Boyer – Exhibition Coordinator for your booth, furniture and AV requirements.

p: +61 7 3442 4135

Exponet Exhibitor Services Department
p: +61 2 9645 7070


Venue Contact

ICC Sydney Exhibitor services

P: 02 9215 7373

Visit the ICC Event Toolkit for all necessary and handy information about exhibiting at the ICC Sydney including delivery labels, safety and event guidelines, room capacity chart and culinary collection and much more.

Onsite Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways.

Exhibitors cannot leave boxes and packing material in the exhibition display area during the show.

Freight Forwarding

All deliveries for exhibition stands should be sent via Agility UNLESS they are arriving at the ICC on the day of the bump in (Sunday 9th September) and so can be signed for by your staff.

To facilitate the bump in of exhibitors prior to the event the ASM have appointed Agility Fairs & Events the official contractor for domestic and international freight forwarding as well as materials handling services.  As a service to exhibitors, we have arranged for the transportation of exhibitor goods to the show, from Agility’s Sydney warehouse.

Click here for instructions for the delivery of your exhibition materials. 

Deliveries (direct to ICC)

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.  If sending direct to the ICC please note you must be onsite to sign for the delivery.  Otherwise please send to Agility (see above).

If delivering direct to the ICC, please ensure your courier is delivering it on Sunday during the Bump In period and you have download and completed this delivery label provided by the venue.

Satchel Inserts

If you have purchased or have a satchel insert included in your package please ensure you follow these instructions.

All satchel inserts should be delivered to the ICC using the ANZSN 2018 Satchel Insert Delivery Label and arrive no earlier than Thursday 6th September 2018.  These must be sent separately to your exhibitor goods as they will be packed into the delegate satchels on Saturday 8th September.  Inserts not received at the ICC by this date will not be packed.

560 units are required.

If you wish to purchase an insert you can for $1,500.  Please contact Amelia to arrange (


  1. Download and use the collection label provided by the venue.
  2. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. Freight will be available for collection from the loading dock from 2pm Wednesday 12th September 2018.

Booth Giveaways

ANZSN supports the ethical codes of conduct on interactions with healthcare professionals including, but not limited to, Advanced Medical Technology Association (AdvaMed) Code of Ethics on Interaction with Healthcare Professionals; the American Medical Association (AMA) Gifts to Physicians from Industry Ethical Opinion 8.0611; The Pharmaceutical Research and Manufacturers of America (PhRMA) Code on Interactions with Healthcare Professionals; and other ethical guidelines and standards that describe the appropriate relationships between physicians and industry. ANZSN refers exhibitors to these guidelines and expects all exhibitors at the ANZSN ASM 2018 to be in compliance.

Advertising Formats & Specifications

Pocket Program Advert

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • 3mm bleed and no crop marks

DUE: Monday 6th August 2018 


  • Sponsors – 200 word profile
  • Exhibitors – 50 word profile

Include contact details so delegates can connect with your organisation. The profile will be displayed in the App and on the website.

DUE: Immediately only exhibition/sponsorship booked.  The earlier the longer exposure your organisation will receive.  Email to

Satchel Inserts

If you have purchased a Satchel Insert or have one included in your package please use the delivery label below to send the inserts to the venue by 31st August 2018 at the latest (450-500 units required).

You can purchase a Satchel Insert for $1,500 including GST.  Please contact the ASM manager Anna Patterson to book.

eSatchel Insert (PDF Brochure/Flyer)

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB (multiple pages allowed)
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

DUE: Monday 6th August 2018 

Video eSatchel Insert Specifications

We are giving Conference Partners an opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online. Delegates will be able to view the video on their mobile devices or desktops. As this is a new option we would recommend using existing content or creating a short promotional video – to maximise views be creative!

  • Maximum size of 20MB
  • MP4 or AVI formats


Your logo should be a high resolution PNG, JPG or TIFF image, no less than 250 KB in size. It will be used on the web, print and PowerPoint slide.

DUE: Immediately only exhibition/sponsorship booked.  The earlier the longer exposure your organisation will receive.  Email to

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

All costs are inclusive of GST and listed in Australian Dollars.

Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference


No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.


The ASM is hosted by Australian and New Zealand Society of Nephrology.

The aims of the Society are to promote and support the study of the kidney and urinary tract in health and disease, and to ensure the highest professional standards for the practice of nephrology in Australia and New Zealand.

Conference Managers

Please contact the team at Conference Design with any questions regarding the Annual Scientific Meeting

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