Code of Conduct

ANZSN ASM Code of Conduct 

Summary 

This Code of Conduct applies to all people who attend the ANZSN ASM and the Nephrology and Transplantation Update Course online and physical face-to-face events, including: 

  • Registered attendees
  • Invited guests
  • Speakers
  • Workshop presenters
  • Conference staff
  • Volunteers
  • Sponsors
  • Exhibitors and advertisers

All above participants are required to agree with the Code of Conduct. Organisers will enforce this code throughout the event to ensure a safe environment for everyone involved.   

Our meetings are dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, race, ethnicity, religion, or technology choices. We do not tolerate harassment of participants in any form. Sexual language and imagery are not appropriate during any conference event, including talks, workshops, networking, TwitterLinkedIn, and other online media. Participants violating these rules may be sanctioned or expelled from the ASM and/or Course without a refund at the sole discretion of the conference organisers. 

ASM and/or Course participants must always adhere to this Code of Conduct when engaging onsite, through the online platform and/or in social media threads. 

Harassment 

Harassment includes, but is not limited to, offensive verbal or written comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, race, ethnicity, religion, technology choices.  Harassment also includes sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, and advocating for, or encouraging any of the above behaviours. 

Participants asked to cease any harassing behaviour are expected to comply immediately. 

Sponsors and exhibitors are also subject to the anti-harassment policy in this Code of Conduct. In particular, sponsors should not present or refer to any sexualised images, activities, or other material. Staff (including volunteers) should be appropriately attired and should not create or encourage a sexualised environment. 

If a participant instigates or engages in harassing behaviour, the organisers will take any action they deem appropriate, including warning the offender or expulsion from the ASM and/or Course with no refund. 

How to report an incident 

If someone makes you or anyone else feel unsafe or unwelcome, if you are feeling harassed, notice that someone else is being harassed, or you have other concerns, please contact a member of ASM staff immediately. Staff will be contactable at the registration desk, or during online events through the Live Support button on the top right-hand side of the online platform screen or by phone, 03 6231 2999.    

How your report will be handled 

When taking your personal report, staff will ensure you are safe and cannot be overheard. Other event staff may be included in the communication to ensure your report is managed properly. Once safe, we will ask you to recount the situation and occurrence/s to us. This can be upsetting, and we will treat you with sensitivity and respect.  You may also bring someone to support you. You will not be asked to confront the individual in question, and we will not share your personal details with them or other delegates. 

All reports are confidential. 

When reporting an incident, our staff will gather as much important information as possible and may assist you to write the report. 

The important information consists of: 

  • Identifying information (name/badge number) of the alleged person conducting the harassing behaviour. 
  • How the behaviour that was in violation 
  • The approximate time of the behaviour (if different than the time the report was made) 
  • The circumstances surrounding the incident 
  • Other people involved in the incident 

If required, ASM staff will assist by contacting hotel/venue security or local law enforcement agencies, providing escorts, or otherwise help you to feel safe for the duration of the event. We value your attendance. 

License and attribution reference

This policy is licensed under the Creative Commons Zero license . It is public domainno credit and no open licencing of your version is required.

If you would like to optionally attribute it, you could use the below text and link to http://geekfeminism.wikia.com/wiki/Conference_anti-harassment:

This anti-harassment policy is based on the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers.

Entering the Exhibition

Please note that commercial trade displays are precluded by law and by the Medicines Australia Code of Conduct, from sharing information about specific products to non-healthcare professionals. By entering this virtual exhibition and engaging with an exhibiting organisation you acknowledge that all information accessible ‘on-demand’ will only be viewed/accessed if you are a healthcare professional.

Privacy Policy

Conference Design Pty Ltd (“us”, “we”, or “our”) operates the anzsnasm.com and portalapp.cdesign.eventsair.com websites and online portals (the “Service”). We will not use or share your information with anyone except as described in this Privacy Policy. We use your Information for the purpose of providing the service you have registered to participate in. By using the Service, you agree to this policy.

The following statement outlines the policies regarding the collection and use of your information that is provided upon accessing an ANZSN ASM website or registration portal of any sort. Conference Design will not use or share the information you have provided with anyone except as outlined below in the privacy statement.

Your information is collected for the primary purpose of processing your registration, abstract submission and/or sponsorship booking, and providing you access to the 55th Online Annual Scientific Meeting of the Australian and New Zealand Society of Nephrology. The information you provide will remain confidential and will not be disclosed to a third party without your consent, unless disclosure is authorised or required by law, including the Australian Privacy Act 1988. By registering with Conference Design for any part of the 55th ANZSN ASM, you have granted permission for your information to be shared with the hosting society, the Australian and New Zealand Society of Nephrology (ANZSN).

By accessing the Online ASM portal and the ANZSN ASM website, data log information such as your computers IP address, browser type, pages visited, time spent on pages and other statistics may be collected. Third party services such as EventsAIR and Google Analytics may be used to collect, monitor and analyse this information for reporting purposes.

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