Guidelines for Prize and Mini Oral Presenters

Thank you for presenting at the 2018 ANZSN ASM

Please check the ASM Program to re-confirm the day, time and room of your session. Whilst we don’t anticipate any changes please check the program again prior to your session.

ICC Speakers Preparation Centre: There will be full Audio Visual Technician support throughout the ASM and a dedicated Speakers Preparation Centre available to presenters to practice their talks and check and load presentation files.  The shared Speakers Preparation room is located on the ground floor (past the ASM registration desk) and includes;

  • Reception and locker area
  • 24 workstations, each workstation is fitted with a desktop computer, power outlet and privacy screens
  • Four private rooms for use as speaker preparation rehearsal rooms
  • Speaker preparation rehearsal rooms fitted with a lounge chair, workstation, desktop computer, lectern, microphone and a 42’ LCD screen

Opening Times

  • Sunday 9th September: 11am – 5pm
  • Monday 10th September: 7am – 4pm
  • Tuesday 11th September: 7am – 4pm
  • Wednesday 12th September: 7am – 2pm

Below are some tips to assist you, most importantly please ensure you start and finish your presentation on time.

Before the Session

  • Prepare your presentation files:
    • The venue screens best suit 16:9 ratio slides
    • Embed any content such as audio or video – do not link to external files
    • Ensure the title of your presentation on your file matches the title in the program
    • Name your files with the time of the session it is scheduled for and the first presenting author’s last name as it appears in the program.  For example: ANZSN.1330-1500Lastname.
  • Load your files: There are two options available to presenters to load their files with the audio visual technicians.
    • OPTION ONE (online): Load your presentation files to the Dropbox based ANZSN ASM ONLINE FOLDER* anytime until two hours prior to your scheduled presentation time.  The onsite audio visual technicians will download the files from this folder and load them in the correct room for your presentation.  This will ensure a smooth delivery of orals during the program and reduce overcrowding in the Speakers Preparation room prior to sessions beginning.  Please ensure you also bring your files to the ASM on a USB / memory drive as a back up
    • OPTION TWO (in person): Visit the Speakers Preparation room a minimum of two hours prior to your scheduled presentation time to load your presentation files with the technicians.  You can deliver your siles on a USB / memory drive.  DO NOT go directly to your session room without loading your files first; if you do you will be sent back to the Ground Floor.
  • The presentation computers use PowerPoint with Windows operating system with a 16:9 ratio widescreen set up for PowerPoint. If you use a Mac or require a specific or uncommon program we suggest you bring your laptop as a back up.
  • Abstracts will be available on the ASM Website and ASM Meeting App linked to the title of each presentation.

 *If your institution does not support DropBox for loading files you may send them directly to the ASM Managers.  Please ensure they are correctly named.

During the Session

  • Please be seated in the front row so that you can move to the lectern quickly at the end of the previous presentation.
  • There will be an audio visual technician dedicated to each breakout room to trouble shoot any technical issues should they arise.
  • The length of your presentation is noted in the program. During your presentation, please keep a strict eye on the time and listen for the chair’s instructions. We will be utilising LIMITIMERS to assist time keeping.
  •  Your allocated session length includes time for questions:
    • Mini Orals: 7 minutes total time – we suggest 5 minute presentation followed by 2 minutes for questions
      • Structure: Intro/Background; Hypothesis/Aims; Material/methods; Results; Conclusion – Acknowledgment
      • Timing: Roughly 1 minute per slide
    • Clinical Trainee Prize Orals: 7 minutes total time – we suggest 5 minute presentation followed by 2 minutes for questions
    • Young Investigator Award: 15 minutes total time – we suggest 12 minute presentation followed by 3 minutes for questions
    • KHA Award: 15 minutes total time – we suggest 12 minute presentation followed by 3 minutes for questions
    • Basic Science Award: 15 minutes total time – we suggest 12 minute presentation followed by 3 minutes for questions
  • At the end of your allocated time the chair will ring a bell for you to conclude immediately (if necessary). The chair will only allow questions if you have finished in time.
  • We do not want to embarrass you however the session chairs have been instructed to end all presentations after your allocated time, even if you are not finished, in order to keep the program to time.  Please practice your presentation so you can deliver it accurately in the time allowed.
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