Online Session Chair | Guidelines

Thank you for chairing a session at the 2021 ANZSN ASM

The following guidelines and resources are designed to assist with your preparation and participation in chairing your session.

If you have queries please contact mail@conferencedesign.com.au.

Symposia presentation sessions will consist of 25-minute live or pre-recorded presentations, followed by 3 minutes of live facilitated panel Q&A with all presenters from your session.

Update Course presentation sessions will consist of 25-minute live or pre-recorded presentations, followed by 3 minutes of live facilitated Q&A after each presentation.

Plenary presentation sessions will consist of 55-minute live or pre-recorded presentations, followed by 5 minutes of live facilitated Q&A.

Award presentation sessions will consist of live presentations, durations listed here, followed by live facilitated panel Q&A with all presenters from your session.

Mini Oral presentation sessions will consist of 6-minute pre-recorded presentations, followed by 30 minutes of live facilitated panel Q&A with all presenters from your session.

HOW WILL THE SESSION RUN

Please ensure you join your session 30 minutes prior to the session commencement time to meet with your session host and the presenters in your session. Your session host will run through the technical aspects with you and ensure your camera and microphone are operating correctly.

The session will consist of pre-recorded or live presentations being played one by one, with a holding slide in between. These will be followed by a panel-like Q&A session between a presenter from each presentation and yourself. Questions will be submitted by the audience through a live Q&A chat feed.

Opening the session:

For MINI-ORALS: 

  • Your session host will play the pre-recorded presentations.
  • Remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen. Remember to advise them to put the presenters’ names at the start of the question so you know who you will be directing it to when the time comes for the Q&A panel.

For other presentations: 

  • You will welcome attendees and presenters to the session and introduce the speakers in your session. Remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen. Remember to advise them to put the presenters’ names at the start of the question so you know who you will be directing it to when the time comes for the Q&A panel.
  • Your session host will play the pre-recorded presentations or the presenter will present live.

During the session:

  • At the conclusion of the final presentation, the session host will push you and all the presenters to the main stage where you will facilitate the live Q&A discussion. (It is a good idea to have a question or two of your own in case there are none forthcoming from the audience).

Closing the session:

  • At the top of your screen, you will see a countdown clock that will assist you in knowing when the session is due to end.
  • We recommend wrapping up live Q&A when there is roughly one minute left on the clock. This should allow enough time for the presenters to finish their discussion, and any closing thanks and remarks to be made.
  • Once the countdown clock has finished the session will no longer be live. Your session host will end the broadcast and you will be able to leave the session and continue with your day!

Please note: your session host will be in charge of playing the pre-recorded videos and pushing you to and from the main stage. 

Recent Comments
    Categories