Acceptance of terms & conditions
Conference Design Pty Ltd, members of the Organising Committee and the Australian and New Zealand Society of Nephrology are collectively referred to as The Organisers.
Conference/s include any meetings/events being organised by Conference Design on behalf of ANZSN, which may include the Annual Scientific Meeting, the Nephrology and Transplantation Update Course, Trainee Weekend, DNT and APSDA Congress.
The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.
By returning a Sponsorship Application Form or completing an online Exhibition Booking, you are accepting these terms and conditions.
In relation to Platinum, Gold or Silver Partnerships with the Society, by paying your sponsorship, you are accepting these terms and conditions.
Acceptance of Applications
The ANZSN will issue a Tax Invoice a sponsor has confirmed procurement of a Platinum, Gold or Silver partnership or ASM Sponsorship package.
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.
Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any partnership or sponsorship and exhibition application.
GST and AUD
All sponsorship costs for the ASM and Update Course are exclusive of GST and listed in Australian Dollars.
All partnership package costs are exclusive of GST and listed in Australian Dollars.
Payment
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.
Sponsorship and exhibition entitlements do not commence until payment has been received.
Any variation from this arrangement must be approved by the ANZSN.
Cancellation of Sponsorship and Exhibition Bookings
Once a partnership or sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.
Cancellation or postponement of the conference
The Organisers do not accept any liability for losses incurred if the Conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.
If the Conference is cancelled or postponed, refunds will not be issued, but available funds will be credited towards the rescheduled meeting.
An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.
Product or Service Endorsement
Sponsorship of any Conference activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to the approval of the 2023 Conference Organising Committee.
Disclaimer and charges
Every effort has been made to present all the information accurately, however, no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.
The Organisers reserve the right to amend, update or delete partnership or sponsorship and exhibition packages.
Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.
Allocation of exhibition space
Allocation of exhibition spaces will occur after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.
Insurance
As applicable, all sponsors and exhibitors must have adequate insurance for the period of the Conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.
Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the Conference, except where the Organisers are found to be negligent.
Supply of goods and services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk during the Conference.
Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.
Representatives
Anyone from your Organisation attending the Conference or guests you wish to invite to the Conference must register with the conference organiser before the Conference.
Custom stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.
Delegate Contact List
The opt-in delegate contact list will be supplied to eligible sponsors prior to the Conference. The list will include name, organisation, state and email address.
Interactive exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.
Signage at the venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.
Dismantling displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.
Damage to the venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.
Change of Format
Should circumstances beyond our control necessitate a change of format (ie moving to online rather than in-person), the sponsorship packages will be refined to incorporate and reflect the benefits of the new format. This will be done in consultation with any confirmed sponsor.